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Manage your call settings in Teams
For instance, if you have Anonymous Join enabled, then anyone can join the conference as an anonymous user by clicking on a meeting link invitation. If you want more control over who attends your meetings, toggle this switch off, and send invitations to individual team members instead. As well as inviting everyone in a channel or conversation to a meeting at once, you can also send an email and phone number invitations too. Before a meeting, you can use the Invite People box when you start your meeting to search for people and invite whoever you like.
To ask someone to join a meeting, you can click on More Options … , then Ask to Join. Here, you can customize the logo that shows up in your email invitation, as well as the footer, to make your invite seem more professional. Microsoft Teams allows for up to people to participate in a single Teams meeting. Until recently, Teams only allowed users to view the 4 last active participants in a video call.
The upgrade to simultaneously being able to view 9 participants came with a few exciting other features for Microsoft Teams meetings, like:. If choosing what you want to see in a Teams meeting is important, there are three things you can try:.
Hopefully, this guide has presented itself useful for first-time or returning Microsoft Teams users and admins. You must be logged in to post a comment.
Try Mio Pricing. Choose how you want Teams to handle your incoming calls in the section for Call answering rules. Select Forward my calls if that's what you want to do. If you want simultaneous ring, click Calls ring me and select others under Also ring. Choose what to do with calls that go unanswered under If unanswered. In the Voicemail section, click Configure voicemail.
That's where you'll find all your voicemail settings. To record a new voicemail greeting, select Record a greeting and follow the instructions to record your message.
To change how calls are handled once they reach your voicemail, go to Call answer rules. By default, Teams will play your voicemail greeting and allow the caller to record a message. You have some other options, though:.
If you choose an option that includes transferring the call, set the name or number where you want your calls to go under Where should they be transferred? Change your default greeting language by selecting the language you want under Greeting language. To use a text-to-speech voicemail greeting, type one in Your custom greeting under Text-to-speech customized greeting. Note: If you've recorded a greeting, it'll override the text-to-speech option.
Type your out of office greeting in Your custom out of office greeting under Text-to-speech customized greeting , then choose when you'd like it to play under Out of office greeting. There, under Ringtones , you can choose separate ringtones for your normal calls, forwarded calls, and delegated calls so you're able to tell them apart. Select Edit blocked contacts under Blocked contacts to see any numbers you've blocked and remove them from the list. Click the toggle switch next to each queue to turn notifications on or off.
Microsoft Teams. Calls and devices. Manage your call settings in Teams. Microsoft Teams More Explore our resource center to find templates to help you get the job done, job interview tips, insights to tackle your biggest project management challenges, and so much more.
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Hugo Britt. With over million users, Microsoft Teams video conferencing is an extremely popular tool for conducting internal meetings, external meetings, job interviews, and more. Part of the Microsoft product family, Microsoft Teams is a business communication platform and collaborative workspace that enables productivity. Launched in , Microsoft Teams has experienced massive growth due to remote working during the pandemic and now has over million active users.
But by far, the most popular feature of the platform is the Microsoft Teams video conference. Microsoft Teams can be accessed via web browser, desktop app, or mobile app.
The instructions in this article are based on the desktop app, which currently has the best functionality. Choose between a Meet now or b Schedule a meeting.
Make sure the time zone is correct, then give the meeting a title, invite attendees, set the meeting date and time, add a channel and add details. Use the Scheduling Assistant to see when other people are available. Meetings can also be scheduled outside of the Microsoft Teams app by using your Outlook calendar. Most of the key benefits of Microsoft Teams are in its features.
In the screenshot below, you can see a row of buttons: Show participants, show conversation, more actions, toggle camera and microphone, and share content. This option shows a list of participants in the meetings and gives the organizer the option to mute others.
You can also search for other Teams users and copy the meeting link or share the invite via email. This is the meeting chat feature.
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